2010 Washington, DC

The 22nd Annual Conference of the Vergers' Guild of the Episcopal Church

The Vergers' Guild of the Episcopal Church gathered for the 2010 annual conference on Thursday October 7th through Sunday October 10th at National Cathedral in Washington, DC.

Conference Downloads and Links of Interest

Upload your Conference Photos

We already have several photos from the conference uploaded into the 2010 Conference Online Photo Album and this is being displayed to the right as a slideshow. Click here or on the slideshow to go to the album.

We would REALLY like for everyone to help us make this collection of photos as complete as possible. There are a few easy ways to make your photos available by either uploading them to the album or by shipping a CD or DVD with your photos to us.

Instructions for uploading your photos are located here. Please upload your photos today!

Official VGEC Conference 2010 Photograph


Videos

Sunday Service, October 10, 2010 with Procession of Vergers
Sermon, October 10, 2010 by Cathedral Dean the Very Rev. Samuel T. Lloyd III

Sessions and Workshops

Keynote Address
by the Rev. Charles Robertson
Conflict and Concord in the Anglican Communion

Walk Softly and Carry a Big Stick–with Love: The Emerging Ministry of the Verger
in the Late 20th Century to the Present
by David S. Deutsch
Wesley Theological Seminary
May 2010

Other Conference Links

A Grace for Vergers: prayer at the 2010 Vergers' Banquet by the Rev. Gwendolyn W. Tobias

Conference General Information

This will be the 22nd year that the Guild will come together for fellowship, training, business, and worship and we will be hosted and coordinated this year by Cathedral Head Verger Duke DuTeil and his wonderful staff and volunteers. This year's event will coincide with the National Acolyte Festival held annually at the Cathedral. This is a wonderful and festive celebration and re-dedication of Acolytes from around the country. This certainly will be a Vergers' Guild weekend not to be missed!

We expect to have a large number of vergers in attendance this year so it is important that reservations and arrangements be made early for this event.

This page is the central location for all information related to the 2010 conference. We will also be periodically sending out V-Happenings updates about the conference so be sure to join the V-Happenings e-mail distribution today if you have not already done so. Use the menu below of quick links to jump to various sections of this document.

If you have any questions, please email conference chair Duke DuTeil at duke@vergers.org.

Use the menu below to access the major sections of this document.



Basic Conference Information

Dates

Washington National Cathedral
Thursday October 7 through Sunday October 10, 2010
Columbus Day Holiday weekend in the US.

Host Church

Washington National Cathedral
The Cathedral Church of Saints Peter and Paul
Massachusetts and Wisconsin Avenues, NW
Washington, DC 20016-5098

Mailing Address

3101 Wisconsin Ave. NW
Washington, DC 20016-5098
(202) 537-6200

Event Chair

Claude F. "Duke" DuTeil, Head Verger
Washington National Cathedral
duke@vergers.org


Sessions, Workshops, and Events

This year’s conference has a variety of very interesting speakers, presenters and events which we hope will contribute to your conference experience. Following is a preliminary list of some of the programs which will be on the agenda. This list will be evolving right up to the conference so be sure to check this site for the latest information available.

Keynote Address

The Rev. Canon Charles K. Robertson, Ph.D., Canon to the Presiding Bishop and Primate of the Episcopal Church, will discuss many issues facing the Episcopal Church now and in the upcoming years both domestically and internationally as he continues to work within the national Episcopal Church. General Q&A session will be included.

Walk Softly and Carry a Big Stick- With Love

Cathedral Verger and Guild Member, David Deutsch, will give us some insights on the Emerging Ministry of the Verger from the Late 20th Century to the Present which was his MTS Thesis at Wesley Theological Seminary.

Technology and the Verger: "Using 21st Century technology to support the ministry of the Verger"

Web sites, e-mail, FaceBook, & Twitter; oh my! A presentation of how the VGEC is using technology to support the Guild’s activities and how we might use similar technology in our own parish ministries.

Verger 101

Everything a new verger (less than three years service) would want to know about the duties of the office but was afraid to ask. This workshop is specifically designed to support the new verger as he or she embarks on this ministry. Ample Q&A time will be offered.

Chapter Time

A plenary session will begin a discussion of Chapters of the Guild and their activities, the remainder of this time will allow smaller groups to either meet as a Chapter or meet to consider forming a chapter.

Business Meeting

Guild President Margaret McLarty will preside and Secretary Bill White will be the recording officer and keeper of the agenda. Reports will include State of the Vergers' Guild of the Episcopal Church, Membership Secretary Report, Financial Report, Communication and Technology Report, Conference Report, Training Registrar Report, Guild Shoppe update, Reports of Chapters and other business. Election of President and Treasurer and general Board appointments will conclude.

Flowers at National Cathedral

(During the business meeting) For those guests attending the conference and not attending the Business Meeting the Flower Guild members will describe their duties at the Cathedral and give a demonstration.

Cathedral Tours

Trained Docents for the National Cathedral will take us on a tour of this beautiful "House of Prayer for all People." In addition to viewing the Cathedral, you might pick up some tips for guiding tours in your parish. Also Duke DuTeil will share some special "Verger Only" insights.

The Vergers' Banquet

Just steps away from the conference hotel, Maggiano’s Little Italy will be the location for our Vergers Banquet. Maggiano’s offers an array of signature Italian-American classics. Everything is scratch-made created by their talented executive chefs. Presentation of awards will be made to the new Fellows of the Guild who have successfully completed the Training Course this year.

Processional in the National Acolyte Festival

The National Acolyte Festival will coincide this year with our conference. We will vest and process in the Festive Service of Holy Eucharist with Rededication of Acolytes. See www.nationalcathedral.org/events/acolyte2010.shtml for more information.

Acolyte Festival Workshops

Many workshops from the National Acolyte Festival may be of interest to Vergers: Gargoyles of the Cathedral, FUNdamentals of a Eucharist, Jubilation Streamers, Holy Smoke: The Work of the Thurifer, Dressing up – why and when do we wear various vestments? See www.nationalcathedral.org/events/acolyte2010.shtml for more information.

Youth Verger Program

Our own Joe Sturdevant from Church of the Good Shepherd, Tomball, TX will discuss his high School Verger Program as a workshop for us and the Acolyte Festival.

Vergers’ Moonlight Monument Tour

A two hour thirty minute tour of the grand monuments of the Nation's Capital City will be professionally guided on large tour buses. Periodic stops are made to allow time to visit the monuments. This is not to be missed! Bring your camera. Busses will depart from the Conference Hotel which is conveniently located at the Friendship Heights Metro stop for those staying elsewhere.

Sunday Vesting, Eucharist, and Conference Photo

Following the Sunday Eucharist in which the vergers will be in procession, at approximately 12:30 p.m. the vergers will gather on the High Altar for the official conference photo. Please no bonnets or virges.


Preliminary Conference Schedule

Thursday October 7, 2010

Noon – 5:00pm Welcome Conference Hotel
3:00pm – 5:00pm Registration Cathedral Narthex
5:30pm – 6:15pm Evensong Great Choir
6:30pm – 8:00pm Reception/Dinner Cathedral - TBD

Friday October 8, 2010

8:45am – 9:00am Morning Prayer Bethlehem Chapel
9:00am – 9:30am Gathering Cathedral - TBD
9:30am – 10:30am Opening Session Cathedral - TBD
10:30am – 11:45am Keynote Address Cathedral - TBD
12:00am – 12:45am Noon Eucharist High Altar
12:30pm – 1:30pm Lunch Cathedral - TBD
1:30pm– 3:00pm Business Meeting and Elections Cathedral - TBD
1:30pm – 2:15pm Flowers at National Cathedral Cathedral - TBD
3:00pm – 4:00pm Verger 101 Cathedral - TBD
4:00pm – 5:00pm Cathedral Tours Cathedral
5:00pm – 7:00pm Free-time & transportation
7:00pm – 9:00pm The Vergers’ Banquet Maggiano's Little Italy

Saturday October 9, 2010

9:00am – 10:00am Gathering Cathedral - TBD
10:00am – 12:00am Processional: National Acolyte Festival Cathedral Nave
12:00am – 1:30pm Lunch Cathedral
1:30pm – 3:00pm Acolyte Festival Workshops Various locations
7:30pm – 9:30pm Vergers' Moonlight Monument Tour Downtown DC

Sunday October 10, 2010

10:15am – 11:00am Vesting Bethlehem chapel
11:15am – 12:30pm Eucharist with procession Cathedral
12:30pm – 12:45pm Conference Photo High Altar


Conference Registration

Conference registration is available online through the Washington National Cathedral ticket office using Visa or MasterCard. Online registration is the easiest method of registration for the conference.

You may also register the old fashioned way by calling the ticketing office at (202) 537-2228.

Early registration before September 7, 2010 is discounted to $200.00. After September 7th registration will be $225.00.

After registering on-line you will receive a confirmation email and a follow-up email asking for additional conference information such as your church, diocese, and other pertinent information.

Because of the many incidental expenses associated with a conference such as this, we cannot price individual parts of the conference. These expenses include transportation to and from the hotel, room rentals, meals and refreshments, flowers, tips, etc. Our hope is that all guests would register as a guest of the conference and attend as many of the conference functions as they desire.


Scholarships available for 2010 VGEC Conference

The Guild will be providing up to three scholarships to cover the registration expense for attendees to the upcoming conference in Washington DC at the National Cathedral. The Mark Emory Graham Scholarship Fund of the VGEC will make these grants. They are intended to develop the ministry of the verger and will be considered for junior vergers, new vergers or first time attendees with a financial need.

Click HERE to download and print an online scholarship application form. For a faxed or mailed application, please contact Guild President, Margaret McLarty at margaret@vergers.org.

A scholarship committee will review the requests and make the awards as possible. The grant will cover the registration fee but not transportation to the Conference or lodging. Please contact Margaret if you need additional information.


Transportation

Air

There are three airports that service the Washington DC Area.

Automobile

Automobiles are highly discouraged. Parking is scarce and costly in the Washington DC and surrounding areas. Hotel parking is $24 per day and parking in the Cathedral garage is $4 for three hours or $16 per day. Surface street parking is available but, depending on the time of day and other events, it can be quite scarce.

Transportation Options while at the Conference

The Conference Hotel is located on the Metro Rail system at the Friendship Heights station (red line) which is a great way to move throughout the Washington metropolitan area.

There will be bus transportation between the conference hotel and the Cathedral at the beginning and end of the conference day.

At other times there is plenty of public transportation along the route between the hotel and the Cathedral.  Any 30 numbered bus (30, 31, 32, etc) runs along the route. There should be either a north bound or south bound bus every few minutes at either location.

There are also a constant barrage of taxis along Wisconsin Avenue.

Hoof

Walking is a Verger's best mode of transport in all circumstances (unless there is a better way to get there). The distance from the hotel to the Cathedral is approximately 2.2 miles. This Google map shows the relative locations of the conference hotel and the Cathedral complex. You can use this map to locate other points of interest and service options nearby.


Click for more information on the Embassy Suites at the Chevy Chase Pavilion

Hotel

Please note: The conference hotel is completely booked for the conference.

Alternate Hotel Information

There are a number of alternate hotel options in the Washington DC area. When making alternate accommodations it is advisable that you check to see if the hotel is accessible by the Metro system. The conference hotel is located at the Friendship Heights station on the Metro.

We recommend that you use an online travel service such as Expedia or Travelocity (there are many others too!) to find a suitable alternative to the conference hotel.

You may also want to check out the V-List to see if there are other alternatives indicated there that other Guild members have found.

Conference Hotel Information

Embassy Suites at the Chevy Chase Pavilion
4300 Military Rd. NW
Washington DC 20015
(202) 362-9300
Fax: (202) 686-3405
Metro Station: Friendship Heights
There will be bus transportation between the conference hotel and the Cathedral at the beginning and end of the conference day

Reservations

Please note: The conference hotel is completely booked for the conference. Alternate lodging options are available as described above.

Make a reservation. Use Group/Convention Code VGE

The conference block of rooms is available at the rate of $199 for King-bedded suites and $219.00 for Double-bedded suites, per night, not including tax (currently at a rate of 14.5%). This rate includes spacious two-room suites, complimentary cooked-to-order breakfast and evening reception. Parking is available at a nightly charge of $24.00 per vehicle, per night (pricing subject to change). Reservations will be accepted up to September 10, 2010. After this date, any unconfirmed rooms will be released back to the hotel for general sale and will no longer be available at the group rate.

The contract booking dates with the Conference Hotel are Oct 7, 8, 9, 2010.  An arrangement has been made to allow for making reservations at the conference rate for up to 2 days after the contract dates (Note: Wednesday October 6 is already sold out at the hotel due to another conference). This will allow you to stay through the remainder of the Columbus day holiday weekend.

Reservations may be confirmed by calling the Hotel directly at 202-362-9300, or 888-324-2728. Please ask for the Verger's Guild of the Episcopal Church block to secure the group rate. You may also make reservations online at www.embassysuitesdc.com. Select the "Book a Room" link on the website, enter your dates and the Group/Convention Code VGU (note: this is an updated code as of 02/14/2010). All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. Individual reservations must be cancelled not later than 72 hours prior to intended arrival in order to avoid cancellation charges. Please advise your guests to obtain a cancellation number from a reservations agent or the hotel cannot guarantee a credit will be issued. You may obtain reservation information and rooming lists by contacting the Group Coordinator, Connie Townsend, at 202-349-2019 or 888-324-2728.

Rooms are available for check-in after 3:00pm and checkout time is 12:00 noon. If for any reason, rooms are not available when your guests arrive, the hotel will store luggage for you. They will also store luggage for those who may require a delayed departure.

All suites include king or two double beds in bed room, and a queen foldout bed in the front room.

Please limit registrations at the hotel to people attending the Vergers' Guild conference. If you are bringing a group of acolytes, they are welcome to use the same hotel but please do not register them using the Vergers' Guild Conference group code. If you are staying at a different hotel with your acolytes, please arrange for alternate supervision so you are free to attend the Vergers' Guild conference activities.

Please note: The conference hotel is completely booked for the conference. Alternate lodging options are available as described above.


National Acolyte Festival

The Vergers' Guild conference this year is being held in conjunction with the National Acolyte Festival. The National Acolyte Festival is held at the Washington National Cathedral every year on the Saturday of Columbus Day weekend. If you have never had the opportunity to attend the Festival you will find it to be a wonderful experience. This might just be the year to attend the VGEC Conference and bring you Acolytes to the Festival!


Useful Documents and Links

General Area Google Map - Good for searching for surrounding services and alternate accommodations